Conducting CME – Indian Immunology Society

Documents | Indian Immunology Society

Guidelines for Conducting Continuing Medical Education (CME)

Maximum Fund Allocation Rs. 40,000.00 (Forty Thousand only)

General Guidelines

Indian Immunology Society does not fund conference, symposia or IIS does provide student travel grants through.
The organiser should be a member of the Indian Immunology Society for the last two years.
The organisers should follow the Indian Immunology Society Immunology CME syllabus while planning the programme and talks towards immunology teaching should be incorporated. CME is for immunology teaching only and should not be equated with any other scientific meeting/symposia/conference where research data is presented.
CME prog should not be clubbed with any other national/international meeting being conducted by the organisers. If the organisers plan to club it along with a larger national/international level meeting due to logistics/organisational/permission issues, in that case the CME should be conducted a day before or after the main meeting. The agenda of the main programme and CME should not be clubbed.
The organisers are encouraged to generate more funds from other sources as
Not more than Rs. 15,000.00 (Fifteen Thousand only) should be spent on travel and accommodation.
Not more than Rs. 15,000.00 (Fifteen Thousand only) should be spent on food.
Up to Rs. 10,000.00 (Ten Thousand only) may be spent towards the following: (a) banner printing (b) conference kit (c) stationery towards conference kit (d) student trophy/cash prizes/vouchers. Please perform only online transfer/Paytm/Google Pay/Cheque and send the proof.
The organisers should get two new members enrolled to the IIS.

Billing

A finance statement (duly signed by the competent finance authority) should have details of all income (registration/sponsorship etc.) and all expenditure.
Registration of the CME with the state medical council to get CME credits is highly encouraged. The registration amount can be reimbursed.
The bills that are produced should have the vendor GST number and/or the vendor registration number.
The bill should be a part of a printed bill.
The bill can be a computer bill/Thermal printer bill, but not a computer-generated MS Word/MS PowerPoint generated bill.
If the vendor does not have or is not capable of giving a pakka bill, in case of the organisation location in a very remote area, it should be counter signed by the competent university/college finance authority.
IIS will not reimburse money spent towards honorarium/gifts/shawls/mementoes/trophies for the guests/speakers/resource persons. Organisers may generate more funds from other sources if required for this purpose.
Mileage/petrol charges for self-driven vehicles will not be reimbursed. A billed cab/Uber/Ola or similar may be used.
Set of not less than 5 pictures should be sent to IIS while seeking reimbursement. Pictures should include the audience and activities such as quiz/poster/oral presentation, guest lectures etc. Google Map location stamp for the pictures is highly encouraged.

Speakers / Resource Person

A particular speaker/chairperson cannot be invited (to come in person) to deliver talk/chair a session at more than one occasion (at any part of the country) in span of two years.
As far as possible the invited speaker should be from the zonal/local/city level institute/university. This will allow us to save money on travel and accommodation. This will also allow the students to have a long-term interaction with the guest of honour.

For CME

Petty Cash Provision A maximum of Rs. 4,000.00 may be spent as petty cash where the clause of GST bill will be waived off. A bill will still be required for reimbursement with all particulars.